Administrative Assistant II, Pharma (s638)

  • Contract Duration: 12+ months
  • Administrative
  • Cambridge, MA

Website Lenox Executive Search

Job Description:

-Provide general administrative support to one or more managers. Specific duties and responsibilities may vary based on department and level(s) of management supported.

-Provide administrative support requiring a complete knowledge of department functions.

-Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.

-Exercise discretion in handling of confidential material and information.

-Assist in special projects as assigned.

-Recommends improvements on administrative procedures and implements changes.

-Responsible for organization and maintenance of department filing system including potentially confidential data.

-Ensure department supplies needs are met.

-Manage department communication for manager(s) including mail and email. Respond to various inquiries for information according to general guidelines.

-Coordinate meetings, maintains calendars, copying, performing data entry makes travel arrangements, etc.

-May provide clerical support as necessary, including filing, faxing,, etc.

-May provide guidance and training to less experienced administrative staff.

-Complete other duties as requested.

-Contacts are frequent with individuals representing other departments, and/or representing outside organizations.

-Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

-Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

-Generally receives no instructions on routine assignments while under limited supervision.

– Receive general instructions on new work, which is generally reviewed upon completion.

-Years of Experience: 3 – 6 Years

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As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
  • We have asked employers who feel ill to stay home.
  • We have convened a team of senior leaders who meet daily to discuss the situation and stand ready to take additional steps, if necessary.
  • We have measures in place to ensure our operations can effectively continue so that we can provide our clients uninterrupted service.  Lenox Executive Search already had robust and detailed business continuity plans in place.
– The Lenox Executive Search Team