Executive Administrative Assistant – Pharmaceutical (t577)

  • Contract Duration: 6++ months
  • Administrative
  • Cambridge, MA

Website Lenox Executive Search

Description

Cambridge, MA – Start Right Away – TEMP to PERM!

Job Description:

OBJECTIVES:

Performs high-level administrative and office support responsibilities for assigned leader and leadership team.

ACCOUNTABILITIES:

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages
• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
• Arranges travel for the team or department; completes expense reports in a timely manner.• Collects, reviews, enters, and formats accurate data into spreadsheets, databases and other electronic tools
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources
• Researches solutions and responds to email and phone inquiries with input from direct supervisor
• Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees
• Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements
• Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities
• Demonstrates confidentiality in execution of all responsibilities.
• Performs other duties as required

EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS:
• High school diploma/GED required. Associates degree preferred
• Minimum 8 years of relevant work experience, or equivalent combination of training and experience. Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint. Excellent verbal and written communication skills

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Our COVID-19 Policy

As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
  • We have asked employers who feel ill to stay home.
  • We have convened a team of senior leaders who meet daily to discuss the situation and stand ready to take additional steps, if necessary.
  • We have measures in place to ensure our operations can effectively continue so that we can provide our clients uninterrupted service.  Lenox Executive Search already had robust and detailed business continuity plans in place.
– The Lenox Executive Search Team