Senior Meeting & Events Planner (v005)

  • Contract Duration: 12+ months, Hybrid-Remote, Local
  • Administrative
  • Boston, MA

Website Lenox Executive Search

Description

1 year contract role with potential to extend. Hybrid role. Must be local as must be able to execute Boston events in person. ASAP Start – Very motivated hiring manager!

Lenox Executive Search is seeking an experienced Sr. Meeting & Events Planner to fill an 12+ month extendable contractual role with a global pharmaceutical company in Boston. Must have:

  • Experience with virtual planning
  • Someone from an agency side – experience working with different pharma companies preferred but not required
  • Direct meeting planning experience
  • Not someone who just has hospitality experience
  • Polished, professional, appropriate interactions
  • Be able to execute Boston events in person

Requirements for the Sr. Meeting & Events Planner:

  • Bachelor’s Degree
  • 3+ years of experience in meeting and event planning
  • Working knowledge of Cvent Event Management software program
  • Skilled meeting planning experience with executing both virtual and face-to-face meetings ranging from Advisory Boards to Sales Meetings
  • Strong customer services skills with ability to deliver on internal stakeholder meeting goals and objectives
  • Strong project management skills often managing multiple pressing priorities and working to challenging and changing deadlines
  • Ability to navigate and be successful in a fast-paced, highly matrixed work environment
  • Oral and written communication skills to explain complex information
  • Ability to collaborate well with internal peers and external vendors
  • Ability to think creatively and strategically to move projects through to completion
  • Pharmaceutical industry experience highly preferred

Key Duties and Responsibilities of the Sr. Meeting & Events Planner:

  • Plans and executes internal and external face to face and virtual meetings globally, including venue and vendor sourcing, contract negotiations, budgeting, food & beverage, audio visual production, and on-site execution.
  • Participates in hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings.
  • Contributes to the generation of solutions and recommendations and the preparation of presentations to internal stakeholders.
  • Builds registration sites and manages attendee communication.
  • Works closely with GM&E Management on planning and execution of events and support on special projects.
  • Participates in internal team projects and efficiency initiatives to identify areas for process and workflow improvements
Upload your resume here.

Our COVID-19 Policy

As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
  • We have asked employers who feel ill to stay home.
  • We have convened a team of senior leaders who meet daily to discuss the situation and stand ready to take additional steps, if necessary.
  • We have measures in place to ensure our operations can effectively continue so that we can provide our clients uninterrupted service.  Lenox Executive Search already had robust and detailed business continuity plans in place.
– The Lenox Executive Search Team