Senior Meeting & Events Planner (v005)

  • Contract Duration: 12+ months, Hybrid-Remote, Local
  • Administrative
  • Boston, MA

Website Lenox Executive Search


1 year contract role with potential to extend. Hybrid role. Must be local as must be able to execute Boston events in person. ASAP Start – Very motivated hiring manager!

Lenox Executive Search is seeking an experienced Sr. Meeting & Events Planner to fill an 12+ month extendable contractual role with a global pharmaceutical company in Boston. Must have:

  • Experience with virtual planning
  • Someone from an agency side – experience working with different pharma companies preferred but not required
  • Direct meeting planning experience
  • Not someone who just has hospitality experience
  • Polished, professional, appropriate interactions
  • Be able to execute Boston events in person

Requirements for the Sr. Meeting & Events Planner:

  • Bachelor’s Degree
  • 3+ years of experience in meeting and event planning
  • Working knowledge of Cvent Event Management software program
  • Skilled meeting planning experience with executing both virtual and face-to-face meetings ranging from Advisory Boards to Sales Meetings
  • Strong customer services skills with ability to deliver on internal stakeholder meeting goals and objectives
  • Strong project management skills often managing multiple pressing priorities and working to challenging and changing deadlines
  • Ability to navigate and be successful in a fast-paced, highly matrixed work environment
  • Oral and written communication skills to explain complex information
  • Ability to collaborate well with internal peers and external vendors
  • Ability to think creatively and strategically to move projects through to completion
  • Pharmaceutical industry experience highly preferred

Key Duties and Responsibilities of the Sr. Meeting & Events Planner:

  • Plans and executes internal and external face to face and virtual meetings globally, including venue and vendor sourcing, contract negotiations, budgeting, food & beverage, audio visual production, and on-site execution.
  • Participates in hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings.
  • Contributes to the generation of solutions and recommendations and the preparation of presentations to internal stakeholders.
  • Builds registration sites and manages attendee communication.
  • Works closely with GM&E Management on planning and execution of events and support on special projects.
  • Participates in internal team projects and efficiency initiatives to identify areas for process and workflow improvements
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