Sr Administrative Assistant (t286)

  • Contract Duration: 6 Months with Possibility of conversion
  • Cambridge, MA

Website Lenox Executive Search

6 Month Contract with Possibility of conversion

Description:
• Highly collaborative and innovative individual who wants to be part of not just an admin team, but a business excellence team looking to push the boundaries on how we support our organization, with many opportunities for professional development
Objectives
• Performs administrative duties and office support activities for a team or a department
• A successful candidate is organized and proactive: 1) organized — like a steel trap, nothing escapes the jaw of their to-do list; 2) proactive – excited to learn what they don’t know and come up with solutions to problems large and small
Accountabilities
• Manages documentation – invoices, purchase orders, contracts, etc. – efficiently and effectively and according to up-to-date procurement, legal and compliance standards
• Manages others’ time and activity with sensitivity and efficiency, including calendaring, expensing, and travel arrangements
• Understands policies and where to find information – educates others on what the business requires and communicates that clearly and effectively; networks widely and leverages that network to successfully execute responsibilities
• Can adapt to the various systems we use to review, store and collaborate on documents, and is able to guide others through those systems
• Communicates impeccably – responds quickly, tracks a request, and sees it through to completion; knows when to escalate requests that aren’t being resolved in a timely manner; is never in need of a nudge to check in on a task
• Is fluent in the Microsoft Office suite, particularly Outlook, Excel, PowerPoint and SharePoint, with strong digital literacy
• Motivated by solving problems and improving processes
• Works well in a team
• Demonstrates confidentiality in execution of all responsibilities
• Performs other duties as required

Background
• High school diploma/GED required. Associates/bachelor degree preferred.
• Minimum 5 years of relevant work experience in any field requiring organization and efficiency, or equivalent combination of training and experience.
• Excellent verbal and written communication skills

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As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
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– The Lenox Executive Search Team