Contracts Specialist (Pharma) (V430)

  • Contract Duration: 6+ months, Temporarily due to COVID-19
  • Logistics/Supply Chain
  • Boston, MA

Website Lenox Executive Search

Job description

6++ month Contractual role with strong possibility of extension. Must have 2-3 Contracts Management experience as well as some Pharma/Biotech experience.

Lenox Executive Search is seeking an experienced Contracts Specialist to fill an 6+ month contractual renewable role with a global pharmaceutical company in Boston, MA.

**This role will begin remotely and will transition to an onsite role once it is safe to do so.**


  • Bachelor’s Degree
  • 2-3 Contracts management experience
  • Some experience in pharmaceutical/biotech companies
  • Strong negotiation and organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Proficient with standard office software applications (MS Excel/Word/PowerPoint)
  • Ability to work well independently and with others
  • Effective cross-disciplinary communication skills and an eagerness to creatively engage the Company legal team, scientists, and business leaders to fully understand complex issues and craft innovative solutions
  • The intellectual curiosity, critical thinking, systems experience and drive to offer comprehensive solutions to the team, consisting of Scientists, Finance, and Legal representatives, etc., to ensure the successful, standardized organization of our research and preclinical agreements.
  • Demonstrated ability to work successfully in a fast-paced environment

Preferred Requirements:

  • Experience with outsourcing and competitive bids highly desirable
  • Experience with SharePoint and iManage or other similar tools desirable

Day to day duties:

  • Drafting and negotiation of various preclinical and research agreements using legal templates
  • Manage vendor relationships and negotiations
  • Supports cross-functional relationships with Preclinical Safety Assessment, Bioanalysis, DMPK, Research, Legal, Corporate Compliance (OBIE), Finance, and Strategic Sourcing groups
  • Schedule and lead meetings and contract negotiations with business representatives, draft meeting minutes when appropriate
  • Keep track of terms and key issues relating to ongoing agreements
  • Enter agreements and associated data into a database and financial management systems
  • Keep updated files and prepare reports as required
  • Supplier management and negotiations related to cost, terms, etc.
  • Performs follow-up activities for accounts payable/procurement issues as necessary for relevant functional groups
  • Works closely With Legal, Preclinical Safety Assessment, Bioanalysis, DMPK, and Pharmaceuticals Sciences groups and other relevant functional groups for review and escalation of contract and budget issues
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As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
  • We have asked employers who feel ill to stay home.
  • We have convened a team of senior leaders who meet daily to discuss the situation and stand ready to take additional steps, if necessary.
  • We have measures in place to ensure our operations can effectively continue so that we can provide our clients uninterrupted service.  Lenox Executive Search already had robust and detailed business continuity plans in place.
– The Lenox Executive Search Team