Project Coordinator (Ariba, SAP, SharePoint, Hybrid, Temp-to-Perm)(t713)

  • Contract Duration: 9+ months with potential to Extend or convert to Perm
  • Finance
  • Cambridge, MA

Website Lenox Executive Search


9+ month CONTRACT role with strong potential to extend and/or convert to a Permanent role for the right candidates. Requires partial onsite work (2-3 days/week) in Cambridge, MA. Rate is flexible depending upon experience.

Lenox Executive Search is seeking an experienced Project Coordinator to fill an Temp-to-Perm contractual role with a global pharmaceutical company in Cambridge, MA.. Must have strong Ariba/SAP expereince as well as demonstrated Project Management skills.

REQUIREMENTS for the Project Coordinator:

  • High school diploma/GED required. Associates degree or above preferred.
  • Minimum 3 years of Project Management experience
  • Strong Budgeting experience
  • Knowledge/use of Ariba essential
  • Managing administration of finances
  • Knowledge of functional team structure as well as company’s operations, policies and procedures
  • Serves as a knowledgeable resource for assistants and employees regarding organizational inter-dependencies.
  • Ability to develops solutions to logistics problems, which require the regular use of ingenuity and innovation.
  • Experience with SAP/ARIBA and strong PC literacy with expert skills in Microsoft Outlook, Word, Excel and PowerPoint.
  • Excellent organizational, planning, verbal and written communication skills
  • Consistently models strong communication skills (verbal and written) when interacting with internal and external stakeholders.
  • Takes initiative to personally seek out information and respond to calls with an appropriate level of urgency and, where applicable, ask for help or clarification as needed.
  • Uses appropriate tools for required work, including Microsoft Outlook, Word, Excel, Power Point and SharePoint to track, document and report data. Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other digital tools.
  • High degree of customer service and relationship-building abilities.

RESPONSIBILITIES of the Project Coordinator:

  • Perform administrative and operational duties including cross-functional support and budget administration activities in ARIBA
  • Serves as a resource on projects with increasing responsibility by engaging effective project management skills and general business understanding.
  • Identifies, researches, tracks, and works with others to resolve project issues to ensure minimal disruption.
  • Monitors and communicates project status, issues, outcomes, and milestones to the project team as well as DE&I colleagues.
  • Maintains project notes, databases, and other records.
  • Assists with budget planning and tracking, research and analytical support.
  • Supports team in overseeing events for groups, including calendaring/schedules, coordination with cross-functional groups/partners, internal meetings and event logistics.
  • Coordinates workflow between team, Procurement, Legal and external partners to facilitate the creation and processing of Master Service Agreements (MSAs), Statements of Work (SOWs) and other legal contracts in a timely manner. Appropriately obtains all supporting materials, logs and tracks all executed contracts.
  • Prepares and processes Purchase Orders (POs) and manages all team budgets. Acts as liaison between team and AP, Procurement, Legal and external vendors to ensure POs are opened and processed in a timely manner. Acts as a liaison between Finance and external vendors to compile and submit monthly accruals and manages team budget to plan.
  • Supports team in researching, planning and executing all off-site meetings and training activities. Ensures appropriate approvals prior to finalizing any meetings and documentation afterward.
  • Maintains the U.S. Region SharePoint site and internal social media channels like Yammer for DE&I events and programs.
  • Respects confidentiality in execution of all responsibilities.
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