Talent Acquisition Coordinator (temp to perm) (v171)

  • Contract Duration: 6 months (potential to convert)
  • Administrative
  • Boston, MA

Website Lenox Executive Search

Job description

Lenox Executive Search has a client who is looking for a positive, proactive, accountable and detail-oriented individual who has the maturity to work with all levels within the organization and be the initial face of our client. The Coordinator serves in an administrative support function for the Talent Acquisition Team and manages several aspects of the recruitment process, specifically the front and back end, to ensure a seamless process and experience for the recruiters, hiring managers and candidates.

(Role is 6 months with possibility to convert to full time based on job performance)

Remote for rest of 2021, hybrid in 2022

Key Responsibilities:

· Manage the interview process through the creation and modification of schedules, coordination of events (travel, catering, seminars, location) and through direct contact with candidates and the internal team at Vertex

· Support recruiters with job postings, requisition management and other administrative tasks

· Welcome candidates to Vertex and provide a Benefits and corporate overview

· Serve as the primary contact for candidates and interviewers throughout the interview day, promptly resolving any scheduling conflicts if they arise

· Ensure a positive candidate experience

· Drafts offer letters and review for accuracy

· Initiate and monitor background checks

· Process new-hire paperwork and initiate relocation (if applicable)

· Maintain contact with candidates ahead of their start date to ensure they have all necessary information for their first day

· Process one-time payments for referral and sign-on bonuses

· Contribute to HR projects, including process improvement and documentation

Minimum Qualifications

· Bachelor’s degree

· 1+ years of professional experience

Preferred Qualifications:

· 2+ years of professional experience in an HR or staffing organization

· Exceptional organizational and communication skills

· Computer proficiency in MS Office

· Exercises judgment and independently determines appropriate action within defined HR policies and procedures

· Ability to manage multiple tasks and address issues with a sense of urgency, handle sensitive situations and confidential materials with tact, and challenge conventional practices by introducing new ideas and process improvements

· Ability to interact and communicate effectively with all levels in and outside the organization and demonstrate a strong customer service mindset

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Our COVID-19 Policy

As with other larger employers and customer-facing organizations, Lenox Executive Search is carefully monitoring the situation regarding Coronavirus (COVID-19), with a particular focus on public health guidance offered by the CDC and state officials.  We are reaching out to make you aware of our activities and preparations in light of the spread of the Coronavirus (COVID-19). Our number one priority is the safety of our employees, clients and the broader community. Given the current unpredictable nature of the spread of COVID-19, and in an abundance of caution, Lenox Executive Search has implemented the following practices immediately:
  • We have increased our overnight cleaning activities to ensure frequently touched areas are being disinfected and sanitized.
  • We have implemented social distancing techniques to minimize the typical face-to-face- contact by utilizing teleconference calls and flexible workspaces.  We have suspended non-essential business travel for our employees and have asked that inter-company meetings be conducted via teleconference. In addition, we kindly ask all of our customers to help us maintain a handshake-free zone at all Lenox Executive Search locations.
  • We have asked employers who feel ill to stay home.
  • We have convened a team of senior leaders who meet daily to discuss the situation and stand ready to take additional steps, if necessary.
  • We have measures in place to ensure our operations can effectively continue so that we can provide our clients uninterrupted service.  Lenox Executive Search already had robust and detailed business continuity plans in place.
– The Lenox Executive Search Team